Using AI productivity tools can help save resources and time. The development of artificial intelligence enables us to implement it in multiple sectors of a business. It's essential to understand how these tools work to maximize their effectiveness and implement solutions that will help you and your company achieve your goals.
What Are AI Productivity Tools?
AI productivity tools refer to software powered by artificial intelligence that can optimize your workflow. They enable you to automate repetitive tasks, gather and analyze large amounts of data in a short time, provide accurate predictions, diminish error risk, offer insights, and much more.
AI productivity tools should offer solutions so you can work smarter and complete more tasks efficiently, without having to spend more.
AI Productivity Tools Benefits
Save Time
One of the greatest advantages of using AI productivity tools is that you can save a lot of time by delegating tasks to them. There are several AI-powered solutions, such as AI assistants, that allow you to automate different types of assignments on a large scale.
Improve Efficiency
Artificial intelligence is capable of giving you accurate insights and making predictive analyses. This enables you to make decisions based on data, develop strategies considering the context, and prevent errors caused by important information going unnoticed.
Besides, in cases like applying AI in customer support, you can solve a higher number of demands at the same time, and offer 24/7 assistance, for instance.
Enhance the Decision-Making Process
The dedication-making process is improved when you apply AI productivity tools because some of these tools were developed to analyze how your actions will perform and predict the short and long-term results.
They do that by researching large amounts of data, identifying patterns, and pointing out the most likely outcomes. Instead of guessing, you can make decisions based on valuable information.
More Personalization
AI tools for marketing allow you to create highly personalized campaigns in multiple channels of communication, such as email, social media platforms, and website chat. The personalization level goes far beyond addressing someone by their name.
It includes providing product and content recommendations according to the person's browsing history, and generating unique interactions based on the person's interests and demands.
Challenges of AI Productivity Tools
Integration with Existing Systems
AI tools must seamlessly integrate with the main platforms you use; otherwise, instead of enhancing productivity, they may slow it down. It's a challenge for developers to create AI-powered solutions that can connect and work with CRM and marketing software, for example.
Data Privacy and Security
Another crucial aspect when it comes to implementing AI tools to increase productivity is ensuring your data is safe and kept private, meaning it won't be used by third parties without your consent. How your data is used by the AI solutions of your choice must be clear; they need to comply with local regulations, such as GDPR.
"Hallucinations" and Biases
Artificial intelligence can reproduce biases or even "hallucinate" due to the data used to train its system. If the data is incomplete or fabricated, it can lead to errors such as incorrect assumptions, false perceptions, and inaccurate reports.
Therefore, it's important to pay close attention to identify and correct these biases and "hallucinations", preventing these problems from affecting your work and improving the AI's efficiency.
20 Best AI Productivity Tools By Categories
AI Chatbots and AI Agents
JivoChat Chatbot
AI productivity tools - JivoChat chatbot
JivoChat has an AI chatbot solution for small, medium, and large businesses. It uses natural language understanding (NLU) processes to understand the messages, formulate accurate answers, and respond in a human-like manner. Besides, you can build a bot by yourself or through a contractor.
The AI chatbot is available 24/7; therefore, your clients can solve their doubts at any time. You can also integrate the chatbot with Instagram, WhatsApp, Telegram, and much more.
Key features:
- Sales optimization
- Natural language understanding
- App integrations
- Customized scenarios
- Qualify users
- Automate actions
- Collect data
- Work with clients 24/7
- Human-like responses
JivoChat AI Agent
AI productivity tools - JivoChat AI agent
JivoChat AI agent enables you to solve up to 80% of conversations automatically. It will analyze your company's database and the customer's previous interactions to provide the best solution and a personalized experience.
The AI agent learns from every interaction, which means it's always improving to offer better results. You can integrate it with multiple communication channels, including your website, messaging apps, social media, and email. You also have the option to personalize it to align with your brand's image.
Key features:
- Available 24/7
- Responds 1-4 seconds
- Fluent in over 50 languages
- Processes 1000+ requests simultaneously
- Handles FAQs
- Assists with placing an order
- Resolves typical issues
Jasper
AI productivity tools - Jasper
Jasper AI chatbot has learned from billions of content published on the internet, which enables it to develop conversations about complex subjects. It also has an intuitive interface that aims to simplify its use.
It can follow storylines, pick up from previous interactions, generate unique content, and understand and write in more than 30 languages. You can integrate it with various apps as well, including Webflow, Google Sheets, and Zapier.
Key features:
- Data analysis
- Offer insights
- Expansive base of knowledge
- Familiar design
- Generate unique content
- Understand and write content in more than 30 languages
Text.Cortex
AI productivity tools - Text.Cortex
You can tailor TextCortex to your company's needs and style. It allows you to build a personalized AI agent based on your input and knowledge to prevent generic interactions. You can customize your AI personas, too.
All you need to do is upload your files, define your personas, and set the AI chatbot characteristics. You can use it on more than 30.000 platforms.
Key features:
- Create custom AI chatbots
- Train it with your data
- Define a persona with a specific tone of voice
- Fix grammar and spelling
- Supports over 25 languages
- App integrations
- Personal intelligence
AI Assistants
JivoChat AI Assistant
AI productivity tools - JivoChat AI assistant
JivoChat AI assistant was developed to boost your team's efficiency. Integrated with Open AI technology, you can enjoy it to write texts, summarize conversations and highlight key points, fix spelling and grammar, and adjust messages according to your company's tone of voice.
According to JivoChat research, 74% of customers gave the highest satisfaction score to messages generated by an AI Assistant. Up to 60%* responses generated by an AI Assistant do not require corrections and can be sent to customers immediately.
Key features:
- Adjust tone and voice
- Summarize conversations
- Fix spelling and grammar
- Catch trouble chats
- Track frequency queries
- Highlight recurring issues
ChatGPT
AI productivity tools - ChatGPT
ChatGPT was developed by the OpenAI company using the generative pre-trained transformer (GPT) architecture to simulate natural human language. You can ask it to perform various tasks, such as answering questions, writing essays, lyrics, jokes, and computer code. The AI tries to give answers as close as possible to how a human would respond.
ChatGPT was trained with a huge amount of text data to be able to do that. It can engage in conversations about a huge variety of topics, from simple subjects to complex ones. Everyone can access ChatGPT from a computer or a mobile device. It has free and paid versions.
Key features:
- Create content
- Analyze data
- Write code
- Connects to your company data
- AI advisors
- Advanced capabilities for analysis and research
Claude
AI productivity tools - Claude
Claude is an AI assistant trained to be accrued and secure. It can write, edit, and create content, analyze text and images, generate code, and visualize data in its free version. The Pro version gives you unlimited access to Projects to organize chats and documents.
It also enables you to connect with Google Workspace, email, calendar, and docs. With the Max version, you will have early access to advanced Claude features and priority access at high traffic times.
Key features:
- Chat on web, iOS, and Android
- Generate code and visualize data
- Write, edit, and create content
- Analyze text and images
- Ability to search the web
Tasks and Project Management
Asana
AI productivity tools - Asana
With Asana AI, you can enjoy pre-built workflows to improve productivity and automate several tasks, so your team can focus on strategic work. It's possible to embed AI directly where you are working, without requiring extra tools.
With the AI-powered workflows, all you need to do is tell the AI what you want, and it will handle the routine tasks. You can assign priorities, add guidance, and define goals. The project management feature provides you with AI-generated summaries, insights. It also identifies potential risks, structures, and organizes projects.
Key features:
- AI workflows
- AI Studio
- AI-generated summaries
- Spot blockers
- Smart chat
- Smart status
- Auto-generated labels
Notion
AI productivity tools - Notion
Notion is an AI workspace where your team will encounter several tools to automate tasks and get projects done. They can count on the AI meeting notes to deliver organized summaries and notes, capture insights, and transcribe conversations. It works across multiple platforms, including Zoom, Google Meet, and Teams.
Another feature is the Enterprise Section, which answers your questions in seconds and gives you detailed reports. You can integrate it with your favorite work tools and search through all of them. The answers include verified content and citations, using only the sources you choose.
You can also use Notion to track your projects, organize them in timelines, visualize progress with charts, and automate workflows.
Key features:
- AI meeting notes
- Enterprise search
- Projects
- Notion mail
- Business-in-a-box
- Notion calendar
Grammar Checkers
Grammarly
AI productivity tools - Grammarly
Grammarly uses generative AI to analyze and give the best suggestions for your text. You can choose the revision feedback you wish to receive by selecting your writing style or your English dialect. In your account settings.
The text is underlined in different colors, each color representing a different mistake, for example, red means a misspelled word. To understand what's wrong, all you need to do is click on the word.
You can integrate Grammarly with Google Docs, Word, Outlook, Slack, and much more. You can also install it as a browser extension in Chrome, Safari, and Firefox, and use it on your mobile devices too.
Key Features:
- Generative AI
- Corrects more than grammar mistakes
- Choose the revision feedback you want
- Browser extensions
- Mobile version
Hemingway Editor
AI productivity tools - Hemingway Editor
Hemingway Editor is an easy-to-use grammar checker that has a color system to indicate what needs to be changed in your text. If a sentence is highlighted in yellow, it means it's too long and you should shorten it.
If a sentence is highlighted in red, it's dense and difficult to understand; therefore, you must try to explain your thoughts simply. When a word is in purple, it's too big; in blue, it's an adverb or a phrase that's weakening the text. While green represents a passive voice.
It's simpler and faster to edit what you need, and you avoid making any mistakes. The app is paid, but you can try it for free.
Key features:
- Easy to use
- Check for different types of mistakes
- Evaluates readability
- Desktop app
QuillBot
AI productivity tools - QuillBot
You can use QuillBot even online, just copy and paste your text into its grammar checker, and you will receive a review. You can choose between different modes: standard, fluency, formal, academic, simple, creative, expand and shorten, or even create your mode.
It uses AI to enhance your writing and allow you to have the best version of your text. You can set the tone and style according to the occasion. You can also use the synonyms slider to decide how much you want to change the original text.
With the AI-powered thesaurus, you will quickly find synonyms for the words you want. All you have to do is click on the word in the text and check the suggestions. QuillBot offers several other tools to help you, including a summarizer, plagiarism checker, and translator.
Key features:
- Choose between different modes
- AI-powered thesaurus
- Integrate with writing tools
- Plagiarism checker
- Translator
Search Engines
Google AI Overview
AI productivity tools - Google AI Overview
Google AI overview provides you with key information about what you are looking for. You don't need to access the search engine results pages. Instead, you can type a question and see the main topics summarized for you by the AI. You can ask questions using text, voice, or an image.
Key features:
- Snapshot of key information
- Available in over 120 countries
- Supports 11 languages
- Ask questions using text, voice, or image
- Summarizes the main topics
Perplexity
Perplexity is a free AI-powered answer engine that can provide you with answers about multiple topics. You can create threads, attach files, and ask it to analyze and compare them. The Pro version allows you to do deeper research and delivers pinpoint results. It uses a diverse range of sources for a complete view and summarizes the most relevant findings.
Key features:
- AI-powered search engine
- Research and compare
- Explore topics in depth
- Interact with your data
GetResponse
AI productivity tools - GetResponse
GetResponse has an OpenAI-powered email generator that creates optimized emails with text and images based on keywords, industry, and target audience.
The AI subject line generator will create subject lines tailored to increase open rates, considering your audience's behavior. At the same time, the AI writing assistant will help you create engaging content.
Key features:
- OpenAI-powered email generator
- AI subject line generator
- AI writing assistant
Mailmodo
AI productivity tools - Mailmodo
Mailmodo AI enables you to delegate tasks like email copywriting, template design, and personalization to artificial intelligence. You can enjoy the AI features to get insights and reduce creation time by generating multiple campaigns at the same time.
It generates personalized subject lines based on a given prompt and email content to attract readers' curiosity so they will open your messages. The Mailmodo AI also allows you to try different tones of voice and generate multiple options for A/B testing.
Key features:
- Use GPT-4 for email creation
- AI subject line generator
- A/B testing
- AI content generator
- AI template creator
AI CRM
Brevo
Brevo's AI allows you to create more efficient email marketing campaigns. It generates personalized content based on your goals, suggests subject lines, and defines the best time to send the emails.
Besides, you can enjoy it to summarize live chat conversations, so you can quickly catch all the main points of an interaction.
Key features:
- Generate content
- Suggest subject lines
- Enhance the tone of voice
- Schedule emails
- Summarize conversations
Pipedrive
AI productivity tools - Pipedrive
Pipedrive AI-powered CRM identifies patterns, recommends high-potential deals, and suggests what actions you should prioritize. You can use it to automate multiple tasks and get actionable insights.
You will also count on the AI email creation tool, which generates personalized emails based on the prompts you give. Another feature offered is the AI deal summarization that gives you an overview of deal interactions and context.
Key features:
- AI sales assistant
- AI email generator
- AI-powered marketplace search
- AI deal summarization
Freshsales
AI productivity tools - Freshsales
Freshsales comes with Freddy AI, an artificial intelligence made to help customers solve their demands faster. It learns from your knowledge sources and adapts to customer needs, so you can assist 24/7.
Freddy AI summarizes conversations, gives suggestions, spots trends, analyzes data, and automates processes.
Key features:
- Freddy AI
- Summarize conversations
- Analyze data
- Give insights
- Advanced ticketing
- Workflow automation
Zoho CRM
AI productivity tools - Zoho CRM
Zoho comes with Zia, an AI companion that aims to help you manage your CRM. The AI can find the information you need, take notes, predict sales activity results, detect problems, and automate tasks. If you have any doubts, you can ask Zia, and it will search your database to provide the best answer.
Zia is also a conversational AI, so you can call her anytime you need. She is also able to analyze your deals and predict your chances of closing a sale. You can ask her to set up a score based on how likely your leads are to become customers.
Key features:
- Conversational assistant
- Predict sales
- Identify sales anomalies
- Analyze intent, sentiment, and emotion in emails
- Competitor alert
